Payroll & Benefits Clerk- Finance- Full Time

Purpose:

The Payroll and Benefits Clerk is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting.

Duties:

Perform a variety of duties in the preparation, processing, and maintenance of payroll and benefit calculations.
Respond to queries from staff, managers, and external parties.
Research and analyze discrepancies and process appropriate corrections; ensure the accuracy of payroll and benefit codes.
Process leave of absence payments, records of employment, SUB plan payments, pay adjustments.
Prepare and process manual cheques.
Remit Federal and Provincial taxes and other withholding’s.
Calculate reimbursement from external parties (i.e. retirees, unions) for amounts originally paid by the organization.
Perform monthly and year-end reconciliations.
Calculate retroactive salary data as assigned.
Calculate and apply garnishment(s).
Prepare and maintain related payroll records and reports.
Correspond with outside agencies.
Print, stuff, and sort all paystubs.
Cross-train designated back-up to administer and process payroll.
Keep up to date on all current collective bargaining agreements.
Other duties as assigned.

Qualifications:

Community College Diploma in business or related field.
Two (2) years of related experience and/or training or equivalent combination of education and experience with primary responsibility of payroll administration and processing.
Experience working with time and attendance, payroll and Human Resource systems.

Skills & Ability:

Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.
Customer service, interpersonal and telephone skills.
Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
Ability to organize time effectively to perform the duties of the position.
Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
Behaviour consistent with Hospital Mission, Values and Standards of Performance.
Ability to read, write and communicate to perform the duties of the position.
Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
Knowledge of hospital software applications such as Meditech, ADT, ADM and PHA, and Xerox.
Knowledge of applicable laws, codes, regulations, standards, methods and practices related to payroll systems and employee benefits.
Knowledge of basic accounting principles as related to payroll processing.
Knowledge of standard office practices and procedures.
HRMS (Human Resource Management System), specifically Payroll, Staffing & Scheduling, and Human Resources.
Knowledge of total financial cycle.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

All new employees shall be fully vaccinated against COVID 19-prior to their start date. For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered willful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.