What Do I Need To Do To Conduct Research At SAH?
Please read the Dear Investigator/Research Team Welcome Letter.
Open, print, and read the SAH Research Approval Checklist. It details all administrative requirements necessary to work with SAH’s patients, people, and data. Use this as a guidance document before you begin your study (i.e. to seek required approvals), throughout your study, and at the conclusion of your study.
Complete all required training.
For non-interventional or retrospective chart reviews:
Principal Investigator and all members of the research team: Complete your TCPS2 training and obtain your certificate. You will print and attach a copy with your REB application.
For Clinical Trials:
Principal Investigator and all members of the research team: Complete your Good Clinical Practice training and obtain your certificate. You will print and attach a copy with your REB application. Contact the Health Information Coordinator for instructions on how to access this program: researchreview@sah.on.ca
For questions regarding the initiation of a Clinical Trial, contact Natalie Walde: researchreview@sah.on.ca
Note: if you are conducting a Clinical Trial, Health Canada approval may be required through a Clinical Trial Application.
Standard Operating Procedures (SOPs)
Principal Investigator and all members of the research team: you are required to review SOPs at the Institution where research is being conducted. If research is being conducted at SAH, please email researchreview@sah.on.ca
If research is being conducted at GHC, please contact the GHC Privacy Officer through the GHC Switchboard at 705-759-1234.
Note: Reviewing of SOPs can be done after Institutional/REB approval but will be kept on file with the Institution. SOPs update bi-annually at each site; Investigators and research teams should remain informed about those changes and sign a training document each time they are reviewed. SOPs are copyrighted and cannot be shared (photocopied/scanned/printed) with anyone outside of SAH or GHC.
Apply for SAH Operational Approval
For help to determine which documents you must complete for your study, contact researchreview@sah.on.ca
For research projects requiring access to a patient’s/client’s Personal Health Information (PHI) found in medical charts:
•Request for Departmental Approval—Health Records Form
Debbie Sacco (Manager, Health Records) at researchreview@sah.on.ca
- Request for Departmental Approval—Feasibility & Analytics Form
Vladimir Yasenovskiy (Manager, Feasibility & Analytics) at researchreview@sah.on.ca
For research projects seeing patients/clients or clinicians, or requiring services from a specialty hospital department (such as the lab or pharmacy):
- Request for Departmental Approval—General
Administrative approval from manager/director of impacted department/unit
Contact researchreview@sah.on.ca to find out which Manager/Director to contact for approval.
For research projects requiring access to a patient’s/client’s Personal Health Information (PHI) found in medical charts:
•Data Sharing Agreement (DSA)
To request this document, as well as tips on how to complete it, contact researchreview@sah.on.ca.
This document must be signed by the PI, any identified Research Institutions, and SAH prior to starting the study.
For questions regarding signatures/completion, PHIPPA, or language within the DSA, contact researchreview@sah.on.ca.
Apply for REB Approval
- REB New Study Application
Contact REB@sah.on.ca for questions regarding this application or process.
All other REB forms and guidance documents can be accessed through the Research Ethics Board (GHC/SAH) page.
Once you’ve completed all required training and forms (including a fully executed Data Sharing Agreement) and you’ve received an REB Approval Letter, you may submit your IT request forms.
- Complete and submit all necessary IT forms (see below). You may request the forms through researchreview@sah.on.ca.
IT Department Forms | Required for/by |
Network Access Request Form | Internal and External Staff by Manager/Coordinator |
Internet Access Form | If required/requested by the IT Department |
SAH Remote Access (Form A) – Manager Approval | External Staff by Manager/Coordinator with signing authority |
SAH Remote Access (Form B) – Individual VPN Access | External Staff by Manager/Coordinator with signing authority |
Confidentiality Agreement | External Staff by staff requesting access |
Privacy and Confidentiality Policy | Information purposes (no signature required) |
Continue referring to the SAH Research Approval Checklist. It guides you through the required REB forms to complete during your study and upon its completion. Good luck!