What Do I Need To Do To Conduct Research At SAH?
Please read the Dear Investigator/Research Team Welcome Letter.
Complete the required training.
For non-interventional or retrospective chart reviews:
Principal Investigator and all research team members: Complete your TCPS2 training and obtain your certificate – please print and attach a copy with your REB submission https://tcps2core.ca/welcome.
Please note: if conducting a Clinical Trial, Health Canada approval may be required using a Clinical Trial Application – https://www.canada.ca/en/health-canada/services/drugs-health-products/drug-products/applications-submissions/guidance-documents/clinical-trials/applications.html
Standard Operating Procedures (required by all researchers & research teams)
If research is being conducted at GHC, please contact MaryLou Kennedy through the Group Health Centre Switchboard at 705-759-1234.
Please note: This can be done after REB/Institutional approval but will be kept on file with the Institution. SOPs update bi-annually at each site, and Investigators and research teams should remain informed about those changes and sign a training document each time they are reviewed. SOPs are copyrighted and cannot be shared (photocopied/scanned/printed) with anyone outside of SAH or GHC.
Approval Forms and Regulatory Documents to Complete (required with each individual study unless otherwise identified)
Data Sharing Agreement (DSA)
To request this document, as well as tips on how to complete this document thoroughly and correctly or for questions regarding signatures/completion, PHIPPA, or language within the DSA, please contact researchreview@sah.on.ca. This document must be signed by the PI, the Institution (SAH) and the third party (if applicable) before starting the study.
- Request for Departmental Approval Form (RDA) – Feasibility & Analytics
- Request for Departmental Approval Form (RDA) – Health Records
Inquire with researchreview@sah.on.ca which Manager or Director to reach out to for approval.
Please contact REB@sah.on.ca for questions regarding this application or process.
*All other REB forms and guidance documents can be accessed using the link above*
Once all required training and forms are complete and you’ve received an REB approval Letter along with a fully executed Data Sharing Agreement, you may submit your IT request forms and begin your study.
IT Department Forms:
Network Access Request Form
Required for/by: Internal and External Staff by Manager/Coordinator
Internet Access Form
Required for/by: the IT Department
SAH Remote Access (Form A) – Manager Approval
Required for/by: External Staff by Manager/Coordinator with signing authority
SAH Remote Access (Form B) – Individual VPN Access
Required for/by: External Staff by Manager/Coordinator with signing authority
Confidentiality Agreement
Required for/by: External Staff by staff requesting access
Privacy and Confidentiality Policy
Required for/by: Information purposes (no signature required)