Office Assistant – Stroke Program – Part Time
DUTIES:
- Scheduling patients for appointments using Community Wide Scheduler
- Register patients for their appointments
- Collect information on secondary stroke prevention clinic risk assessment form
- Make reminder calls for clinics for appointments
- Answering and directing calls and answering all non-medical related questions
- Request and obtain charts
- Fill out forms for physicians – travel grants, Ministry of Transportation, etc
- Collect and enter Statistics, in an excel database
- Order Entry
- Ordering education for resource material for stroke clinic
- Set up of rooms and dismantling for the next clinic
- Photocopy and collate documents for distribution, mailing and filling
- Calling community hospitals or labs for additional reports
- Faxing and distributing of reports
- Other duties as assigned
QUALIFICATIONS:
- Diploma in Office Administration, Health Office Administration Certificate or equivalent education and/or experience, in a health care environment.
ABILITY:
- Ability to work in a team environment or independently.
- Knowledge of hospital software applications such as Meditech, ADT, ADM and PHA, and Xerox.
- Excellent communication, analytical, investigation and organization skills.
- Demonstrated ability to maintain successful working relationships; ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner, both in person and on the telephone; tact, courtesy and alertness in public contacts.
- Demonstrated behaviour consistent with the hospital’s mission statement and core values.
- Knowledge of PHIPA; Personal Health Information Protection Act.
- Behaviour consistent with Hospital Mission, Values and Standards of Performance
Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.
All new employees shall be fully vaccinated against COVID 19-prior to their start date.
For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered wilful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.
Sault Area Hospital is a respectful, caring, and inclusive workplace.
We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.
