Human Resources Program Assistant – Human Resources – Full Time

Purpose of Position:

Working in a fast-paced Human Resources Department, the Human Resources Program Assistant will provide support to the Human Resources team, as well as hospital workers and visitors by assisting with the fit testing program, in person visits and phone calls to the department, responding to and completing virtual requests from workers, assisting with recruitment and onboarding, scanning and filing documents, as well as completing form letters and other tasks to support the various areas of Human Resources.

Duties:

Support the hospital fit test program by coordinating, tracking and completing fit testing. This includes tracking and ordering inventory, notifying and scheduling workers as appropriate and updating records to reflect the most up to date and accurate information.
Answer the phone and welcome/greet workers and other visitors to the department.
Assist the recruitment team with booking interviews and testing, completing onboarding tasks and other end to end recruitment related tasks as required.
Respond to emails and other virtual requests and complete tasks such as address changes for workers.
Complete form letters as required.
Support the Human Resources team by completing various tasks with a high level of quality and accuracy.
Other duties as assigned.

Qualifications:

Post-secondary education within human resources or business administration or equivalent working experience in Human Resources.
Ability to work effectively and efficiently as a team member in a fast-paced environment and stressful situations.
Ability to use discretion, tact and uphold strict confidentiality at all times
Excellent interpersonal and communication skills (both written and verbally)
Customer service and telephone skills.
Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
Ability to maintain successful working relationships.
Comfortable thinking pro-actively and taking initiative.
Good time management and organizational skills.
Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
Behaviour consistent with Hospital Mission, Values and Standards of Performance.
Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
Knowledge of hospital software applications such as Meditech.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

All new employees shall be fully vaccinated against COVID 19-prior to their start date. For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered willful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.