Human Resources Assistant – Part Time

Purpose The Human Resources Assistant is an integral member of the Human Resources Department and the hospital. The Human Resources Assistant will work primarily within workforce planning and assist in determining the short term staffing needs for all departments in the 24/7 hospital environment. The Human Resources Assistant monitors, tracks and initially determines eligibility for all absences with the support and assistance from subject matter experts within the Human Resources team. The Human Resources Assistant works daily to improve hospital productivity by minimizing absence related tasks, minimizing overall compliance risks and utilizing the whole house view of the hospital to ensure the appropriate allocation of staff, as well as application of rules and policies consistent with collective agreements, hospital policy and legislation. In addition, this role works closely with the payroll department and assists with the configuration and administration of the Kronos system on an on-going basis

Duties:

Receives all absence calls and short term schedule change requests and replaces staff as necessary in accordance with the applicable Collective Agreement, policy and leglislative framework, and as determined by the department.
Assists with monitoring employee accrual banks such as overtime, stat and vacation and helps to flag any concerns to ensuring they are taken appropriately.
Receives information from departments/units regarding surplus staffing and with input from the managers, as well as within compliance to collective agreements, policy and legislation, utilizes these scheduled staff prior to calling in additional staff.
In collaboration with other subject matter experts within Human Recources assists with Kronos system data and maintenance including entering accurate payroll codes, adjusting rules as required, as well as making changes to rotations and assignments as necessary.
When directed by the manager, schedules employees for education or other adhoc events.
Assists in ensuring that all schedules comply with the respective collective agreements, policy and legislation.
In collaboration with subject matter experts within Human Resources, assists in labour relation matters when requested, including attendance at grievance meetings when required.
May be required to attend and provide evidence at labour arbitration and other quasi-judicial proceedings.
Coordinates with subject matter experts regarding individuals on WSIB, long term illness and return to work.
Liases with appropriate team members to ensure that individuals on modified work are coded accurately
Liases with appropraite team members to ensure that individuals who have had a workplace accident are coded accurately and that modified work is offered.
Alerts the appropriate Leader and/or team member to ensure immediate follow up for instances requiring safe and suitable work, notification to occupational health or any other related absence.
Provides information to employees regarding their responsibilities and obligations for receiving HOODIP payment when reporting unavailable for work due to illness or injury.
Assists in identifying individuals who have exceeded the standard for sick time through administration of the workforce absence manager module in Kronos.
Compiles statistics and identifies trends.
Assists with various functions such as shift changes, vacation requests, timecard completion as required.
Ensures employees scheduled or asked to come into work are not doing so at premium rates of pay, unless overtime is expressly authorized.

Qualifications:

Undergraduate degree in Human Resources, Business or related field, or equivalent combination of education and work experience.
Ability to understand, interpret and apply Collective Agreement language, hospital policy and Employment Standards and other relevant legislation.
Generalist understanding of labour relations and human resources fundamentals in a unionized environment.
Generalist understanding of leave administration such as vacation leave, occupational and non-occupational absences and entitlement to leaves under the Employment Standards Act.
Knowledge of human resources best practices, Occupational Health & Safety Act, Workplace Safety Insurance Board Act, Employment Standards Act, and other relevant legislation or governing bodies.
Ability to interpret and analyse workforce analytics and make recommendations for continuous improvement.
Ability to work effectively and efficiently as a team member in a fast paced environment and in stressful situations.
Customer service, interpersonal and telephone skills.
Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and scheduling software
Ability to maintain successful working relationships within a team to achieve positive outcomes.
Ability to organize time effectively to perform the duties of the position.
Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
Behaviour consistent with Hospital Mission, Values and Standards of Performance.
Ability to read, write and communicate to perform the duties of the position.
Proficiency and accuracy in tasks including data entry, documentation, etc.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

All new employees shall be fully vaccinated against COVID 19-prior to their start date. For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered wilful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.