Emergency Department Clerk- Emergency- Part Time

Purpose:

Provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may occur. The ED Clerk schedules and coordinates tests in the most convenient manner for the patient, considering the appointment schedules of ancillary departments.

Duties:

Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and compu
Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the publi
Photocopy and collate documents for distribution, mailing and filing.
Maintain and update manual or computerized filing, inventory, mailing and database syste
Open, sort and route incoming mail, manually or electronicall
Send and receive messages using facsimile machines or electronic mail.
Perform routine bookkeeping tasks such as preparing invoices and bank deposi
Sort, process and verify applications, receipts, expenditures, forms and other docu
Receive and direct employees, patients and visito
Transcription of orders as required.
Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manag
Issue hospital labels and prepare all documentation required by the applicable departments.
Provide statistical data as required.
Other duties as assign

Qualifications:

Diploma in Office Administration and/or experience in a health-care environment.

Experience:

Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Vision.
Experience working in a fast paced, stressful environment required

Abilities:

Ability to multitask and prioritize activities
Medical Terminology
Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
Ability to organize time effectively to perform the duties of the position.
Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
Ability to read, write and communicate to perform the duties of the position.
Proficiency and accuracy in clerical tasks including keyboarding, filing systems, documentation etc. Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
Knowledge of hospital software applications such as Meditech, ADT, ADM and PHA, and Xerox.
Experience with proficiency and accuracy of data entry required
Experience transcribing orders required
Ability to utilize customer service, interpersonal and telephone skills in a fast paced, stressful environment
Behaviour consistent with Hospital Mission, ICCARE Values and Standards of Performance.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Nurses will be selected on the basis of their skill, ability, experience and qualifications as identified in the resume which they have attached to the posting application form. The Hospital reserves the right to conduct a formal interview and/or testing where required.

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

All new employees shall be fully vaccinated against COVID 19-prior to their start date. For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered willful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.

This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.