Duties:
- Coordinates system patient flow and bed placement activities in compliance with bed management policies/procedures.
- Liaises with hospital staff for admission and transfer of patients.
- Performs bed flow functions and patient placement processes, including operating and managing the electronic bedboard and maintains integrity with real time data entry of all pertinent patient information.
- Controls and monitor bed assignments with the placement of patients in the appropriate service and accommodation at the time of admission.
- Closely monitors bed census and inpatient unit activity to ensure bed flow optimization and timely access to reduce bed turnaround times. Maintain an accurate bed census at all times and assign beds according to availability, medical need, insurance coverage and accommodation request.
- Identifies available beds in accordance with established unit specific admission criteria.
- Monitors ER wait times and coordinates timely placement of patients.
- Completes and maintains on-line Critical statistical information to ensure external partners have communication and an accurate regional bed picture.
- Register all patients presenting to Emergency in Meditech. Validate all patient information and update changes as necessary.
- Identify patients flagged for infection control through the registration process. Place a red dot on the patient chart once printed.
- Ensures completion of preferred accommodation information at time of registration and obtains signatures on the room request and insurance form
- Issues hospital labels and prepares all documentation required by the applicable departments.
- Coordinates and maintains effective office procedures and efficient work flows; including updating statistical data as required, filing , updating of all clinic paper work as required, data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies.
- Assisting in the efficient and effective operation of the admitting department.
- Other duties as assigned.
Qualifications:
- Diploma in Office Administration or equivalent education/experience preferably in a healthcare environment.
Experience:
- 3 years’ work related experience in a health care environment.
Skills, and Abilities:
- Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
- Keyboard proficiency (40-45 wpm) and accurate computer data entry skills.
- Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
- Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
- Ability to work effectively and efficiently in a high pressure fast paced environment.
- Able to demonstrate problem solving, critical thinking and organizational skills.
- Able to prioritize workload and function independently in a busy environment.
- Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes, interact with people in a pleasant, professional, responsible and reassuring manner.
- Able to demonstrate excellent customer service and service recovery skills.
- Able to demonstrate behaviour consistent with Hospital Mission, ICCARE Values and Standards of Performance.
Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted as necessary. Only those selected for testing/interview will be contacted.
All new employees shall be fully vaccinated against COVID 19-prior to their start date.
For clarity, fully vaccinated means that 14 days have elapsed after completion of your vaccine series (i.e. full two doses). The Hospital’s Occupational Health team will require evidence of full vaccination prior to an employee’s start date. If not fully vaccinated, the Hospital’s Occupational Health team can assist successful applicants with setting up the necessary appointments to become fully vaccinated, but any start date may be delayed to the date on which a successful applicant becomes fully vaccinated. The hospital’s requirement that successful applicants be fully vaccinated is subject to any accommodation obligations it may have under the Human Rights Code. Employees shall also be required to obtain boosters or other vaccinations related to COVID-19, as deemed necessary by the Hospital, and any failure to do so will be considered willful misconduct and/or disobedience and will result in the termination of the Employee’s employment without notice or pay in lieu thereof.
Sault Area Hospital is a respectful, caring, and inclusive workplace.
We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.